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Penal Provisions

Chapter 7: Article 81,82,83,84,85,86,87,88...

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July 22, 2019

Miscellaneous Provisions: Delegation to Cabinet Order

Article 81: A matter necessary to implement this Act other than those prescribed in this Act is to be prescribed by cabinet order...

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July 22, 2019

Miscellaneous Provisions: Communication and Cooperation

Article 80: The Prime Minister and a head of an administrative organization related to the implementation of this Act...

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July 22, 2019

Miscellaneous Provisions: Report to the Diet

Article 79: The Commission shall annually report to the Diet through the Prime Minister the current status of administering its jurisdictional affairs, and announce to the public a summary thereof...

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July 22, 2019

Miscellaneous Provisions: Information Provision to the Foreign Enforcement Authorities

Article 78: The Commission may provide the foreign authorities enforcing those foreign laws and regulations equivalent to this Act...

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July 22, 2019

Miscellaneous Provisions: Affairs Administered by a Local Government

Article 77: Administrative affairs belonging to the Commission’s authority prescribed in this Act and an authority delegated to a business jurisdictional minister or a Commissioner of the Financial Services Agency...

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July 22, 2019

Miscellaneous Provisions: Exclusion from Application

Article 76: To a person set forth in each following item who is a personal information handling business operator shall the provisions of Chapter IV...

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July 22, 2019

Miscellaneous Provisions: Scope of Application

Article 75: The provisions of Article 15, Article 16, Article 18 (excluding paragraph (2)), Article 19 through Article 25, Article 27 thorough Article 36, Article 41, Article 42...

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July 22, 2019

The Personal Information Protection Commission: Establishment of Rules

Article 74: The Commission may establish rules of the Personal Information Protection Commission regarding its jurisdictional affairs...

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July 22, 2019

The Personal Information Protection Commission: Confidentiality Obligation

Article 72: A chairperson, commissioner, specialist commissioner and secretarial staff shall not divulge or use by stealth any secret that may have after they have left their position...

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July 22, 2019

The Personal Information Protection Commission: Prohibition of a Political Campaign etc.

Article 71: A chairperson and commissioners shall, while in office, neither become a director of a political party or other political organization nor actively conduct a political campaign...

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July 22, 2019

The Personal Information Protection Commission: Secretariat

Article 70: For the purpose of having commissionary affairs administered, a secretariat is to be posited...

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July 22, 2019

The Personal Information Protection Commission: Specialist Commissioner

Article 69: In the Commission may a specialist commissioner be posited to have a specialized matter investigated...

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July 22, 2019

The Personal Information Protection Commission: Meeting

Article 68: A meeting of the Commission is to be called by a chairperson...

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July 22, 2019

The Personal Information Protection Commission: Chairperson

Article 67: A chairperson is to preside over the rules and proceedings of the Commission and represent the Commission....

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July 22, 2019

The Personal Information Protection Commission: Dismissal

Article 66: The Prime Minister shall, when a chairperson or a commissioner falls under any of each item of the preceding Article, dismiss the chairperson or the commissioner...

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July 22, 2019

The Personal Information Protection Commission: Guarantee of Status

Article 65: A chairperson and a commissioner shall not be dismissed against their will while in office except in those cases falling under any of each following item...

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July 22, 2019

The Personal Information Protection Commission: Term of Office etc.

Article 64: The term of office for a chairperson and a commissioner is to be five years...

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July 22, 2019

The Personal Information Protection Commission: Organization etc.

Article 63: The Commission is to be composed of a chairperson and eight commissioners...

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July 22, 2019

The Personal Information Protection Commission: Independence on Exercising the Authority

Article 62: A chairperson and commissioners of the Commission are to exercise their official authority independently...

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July 22, 2019

The Personal Information Protection Commission: Jurisdictional Affairs

Article 61: The Commission is to administer the following affairs in order to fulfil the duties under the preceding Article...

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July 22, 2019

The Personal Information Protection Commission: Duties

Article 60: The Commission is to assume the duties of pursuing ensuring the proper handling of personal information...

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July 22, 2019

The Personal Information Protection Commission: Establishment

Article 59: The Personal Information Protection Commission (hereinafter referred to as the “Commission”) is to be established based on the provisions of Article 49, paragraph (3) of the Act for Establishment of the Cabinet Office...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Rescinding the Accreditation

Article 58: The Personal Information Protection Commission may, when an accredited personal information protection organization falls under any of each following item, rescind the accreditation...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Order

Article 57: The Personal Information Protection Commission may, to the extent necessary to implement the provisions of this section...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Calling for a Report

Article 56: The Personal Information Protection Commission may, to the extent necessary to implement the provisions under this section...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Restriction on Use of Appellation

Article 55: A person who is not an accredited personal information protection organization shall not use the appellation of the accredited personal information protection organization or any other confusing appellation therewith.....

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Prohibition of Utilization for Unintended Purpose

Article 54: An accredited personal information protection organization shall not utilize information obtained in the course of rendering accredited services for the other purposes than for use in such accredited services....

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Personal Information Protection Guideline

Article 53: An accredited personal information protection organization shall, for the purpose of ensuring a covered business operator’s proper handling of personal information etc...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Dealing with a Complaint

Article 52: An accredited personal information protection organization shall, when petitioned by a principal or other concerned person...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Covered Business Operator

Article 51: An accredited personal information protection organization shall make its covered business operators composed...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Notification of Termination

Article 50: A person who has received an accreditation under Article 47, paragraph (1)...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Accreditation Standards

Article 49: The Personal Information Protection Commission shall not grant an accreditation unless it recognizes that an accreditation application under Article 47, paragraph (1) conforms to all of each following item.....

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Disqualification

Article 48: A person falling under any of each following item shall not receive an accreditation under the paragraph (1) of the preceding Article....

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Accreditation

Article 47: A corporation (including a non-corporate body which has appointed a representative or administrator...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Business Jurisdictional Minister

Article 46: A business jurisdictional minister in the provisions of this Section shall be as follows...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Request by Business Jurisdictional Minister

Article 45: A business jurisdictional minister may, when recognizing that there is a need for ensuring the proper handling of personal information etc....

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Delegation of Authority

Article 44: The Personal Information Protection Commission may, when recognizing that there is a need for effectively giving a personal information...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Restriction on the Personal Information Protection Commission’s Exercising the Authority

Article 43: The Personal Information Protection Commission shall, in the course of requiring the submission of a report or material from...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Recommendation and Order

Article 42: The Personal Information Protection Commission may, when recognizing there is a need for protecting an individual’s rights and interests...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Guidance and Advice

Article 41: The Personal Information Protection Commission may, to the extent necessary to implement the provisions...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Report and Onsite Inspection

Article 40: The Personal Information Protection Commission may, to the extent necessary to implement the provisions under the preceding two Sections and this Section...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Security Control Action etc.

Article 39: An anonymously processed information handling business operator shall strive to take itself necessary...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Prohibition against the Act of Identifying

Article 38: An anonymously processed information handling business operator, shall, in handling anonymously processed information...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Provision of Anonymously Processed Information

Article 37: An anonymously processed information handling business operator, when providing anonymously processed information...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Production etc. of Anonymously Processed Information

Article 36: A personal information handling business operator shall, when producing anonymously processed information...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Personal Information Handling Business Operator’s Dealing with a Complaint

Article 35: A personal information handling business operator shall strive to deal appropriately and promptly with a complaint about the handling of personal information...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Advance Demand

Article 34: A principal may, when intending to file a lawsuit in connection with a demand pursuant to the provisions of Article 28...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Fee

Article 33: A personal information handling business operator may, when having been requested to inform of a utilization purpose pursuant to the provisions of Article 27...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Procedure for Responding to a Demand etc. for Disclosure etc.

Article 32: A personal information handling business operator may, as regards a request pursuant to the provisions of Article 27...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Explanation of Reason

Article 31: A personal information handling business operator shall, in case of informing a principal to the effect that...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Utilization Cease etc.

Article 30: A principal may, when retained personal data that can identify the principal is being handled in violation of the provisions of Article 16...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Correction etc.

Article 29: A principal may, when the contents of retained personal data that can identify the principal are not factual...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Disclosure

Article 28: A principal may demand of a personal information handling business operator disclosing retained personal data that can identify him or herself...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Public Disclosure etc. on Matters relating to Retained Personal Data

Article 27: A personal information handling business operator shall, concerning its retained personal information...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Confirmation etc. when Receiving a Third Party Provision

Article 26: A personal information handling business operator shall, when receiving the provision of personal data from a third party...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Keeping etc. of a Record on a Third-Party Provision

Article 25: A personal information handling business operator shall, when having provided personal data to a third party...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Restriction on Provision to a Third Party in a Foreign Country

Article 24: A personal information handling business operator, except in those cases set forth in each item of the preceding Article...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Restriction on Third Party Provision

Article 23: A personal information handling business operator shall, except in those cases set forth in the following, not provide personal data to a third party without obtaining in advance a principal’s consent...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Supervision over a Trustee

Article 22: A personal information handling business operator shall, in case of entrusting a whole or part of the handling of personal data...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Supervision over Employees

Article 21: A personal information handling business operator shall, in having its employees handle personal data...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Security Control Action

Article 20: A personal information handling business operator shall take necessary and appropriate action for the security control of personal data including preventing the leakage, loss or damage of its handled personal data...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Assurance etc. about the Accuracy of Data Contents

Article 19: A personal information handling business operator shall strive to keep personal data accurate...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Notification etc. of a Utilization Purpose when Acquiring

Article 18: A personal information handling business operator shall, in case of having acquired personal information except in cases where a utilization purpose...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Proper Acquisition

Article 17: A personal information handling business operator shall not acquire personal information by deceit or other improper means...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Restriction due to a Utilization Purpose

Article 16: A personal information handling business operator shall not handle personal information without obtaining in advance...

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July 22, 2019

Obligations etc. of a Personal Information Handling Business Operator: Specifying a Utilization Purpose

Article 15: A personal information handling business operator shall, in handling personal information, specify the purpose of utilizing the personal information...

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July 22, 2019

Responsibilities etc. of the Central and Local Governments: Cooperation between the Central and Local Governments

Article 14: The central and local governments shall cooperate with one another in implementing measures relating to the protection of personal information...

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July 22, 2019

Responsibilities etc. of the Central and Local Governments: Mediation etc. for Dealing with a Complaint

Article 13: A local government shall, in order for a complaint caused between a business operator and a principal about the handling of personal information....

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July 22, 2019

Responsibilities etc. of the Central and Local Governments: Support to a Business Operator etc. in a Local Area

Article 12: A local government shall, in order to ensure the proper handling of personal information, strive to take necessary action to support a business operator and a resident in a local area....

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July 22, 2019

Responsibilities etc. of the Central and Local Governments: Protection of Personal Information Retained by a Local Government etc.

Article 11: A local government shall, considering the nature of personal information it retains, the purpose of retaining the personal information...

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July 22, 2019

Responsibilities etc. of the Central and Local Governments: Action for Ensuring the Proper Handling of Personal Information

Article 10: The central government shall, through the appropriate division of roles between a local government and itself...

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July 22, 2019

Responsibilities etc. of the Central and Local Governments: Action for Dealing with a Complaint

Article 9: The central government shall take necessary action to seek the proper and prompt dealing of a complaint caused between a business operator and a principal about the handling of personal information...

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July 22, 2019

Responsibilities etc. of the Central and Local Governments: Support to a Local Government etc.

Article 8: The central government shall provide information, develop guidelines to ensure the proper and effective implementation...

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July 22, 2019

Responsibilities etc. of the Central and Local Governments: Basic Policy on the Protection of Personal Information

Article 7: The government shall establish a basic policy on the protection of personal information...

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July 22, 2019

Responsibilities etc. of the Central and Local Governments: Legislative Action etc.

Article 6: The government shall, considering the nature and utilization method of personal information, take necessary legislative...

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July 22, 2019

Responsibilities etc. of the Central and Local Governments: Responsibilities of the Local Governments

Article 5: The local governments shall have the responsibilities for developing and implementing necessary measures...

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July 22, 2019

Responsibilities etc. of the Central and Local Governments: Responsibilities of the Central Government

Article 4: The central government shall have the responsibilities for comprehensively developing and implementing necessary measures...

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July 22, 2019

General Provisions: Overall Vision

Article 3: Personal information, considering it should be carefully handled under the vision of respecting the personality of an individual, shall be made subject to proper handling...

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July 22, 2019

General Provisions: Definition

Article 2: "Personal information" in this Act means that information relating to a living individual which falls under any of each following item...

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July 22, 2019

General Provisions: Purpose

Article 1: This Act aims to protect an individual’s rights and interests while considering the utility of personal information...

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July 22, 2019

APP COMPLIANCE ● GDPR COMPLIANCE

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SHARE YOUR KNOWLEDGE

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Q: Will my membership with GDPA reduce my Insurance premium?

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Q: Will I get fined for non-compliance?

Let’s not kid ourselves, the biggest threat to organisations from GDPR is running the risk of massive fines.

In saying that, GDPR law is not about handing our fines, it’s about putting the rights of the individual first.

Before a fine is handed out, a serious of sanctions take place.

Whilst it may not be financial to begin with, it will definitely place a massive dent in the reputation of the offending party. When you lose the trust with your audience and/or your staff, it’s pretty much game over.

One thing is for certain, there is no room for complacency, not matter where in the world you are.

 question sent in by Zachary.T from Singapore

Q: Why isn’t GDPR Registrar a free service?

As much as we would like to make it a free platform, it would be beyond our personal financial ability in doing so.

We researched extensively to find the fair price medium, one that will make it a value added incentive on your behalf and one that would maintain the costs in operating and evolving this site.

Bottom line is we have settled on a pricing model for the many and not for the few.

question sent in by Joyce.T from Ireland

Q: Why are your membership prices so low?

Knowledge has no price limit and yes we could quite easily charge more.

The reason we don’t is simple. This platform has been designed to offer the tools to the many and not the few. We believe our pricing structure is fair and affordable to everyone, without compromising on our objectives to our members and to our purpose of existence.

If you wish to shout our team a cup of coffee then we won’t say no. Simply spin the wheel below to see how many of our staff will enjoy your shout.

So you know, its €1 per shout.

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 question sent in by Mo Chou from China

Q: Who does GDPR apply to?

GDPR applies to anyone that applies, handles, processes, and/or monitors personal data of residents (full-time or temporary including foreign tourists) within the European Union, no matter where in the world this activity is conducted from.

Furthermore, it matters not whether you hold onto the data for 1 minute or 10 years.

 question sent in by Andrea.F from Australia

Q: Who do GDPR privacy protocols apply to?

GDPR protocols apply to all forms of relationships where in concerns European Union Residents (full-time or temporary including foreign tourists).

The types of relationship fall under 3 categories:

✍ B2B (business to business) where third party relationships are involved in the processing of personal data.

✍ B2C (business to consumer) where you are required to demonstrate responsibility towards personal data.

✍ B2E (business to employee) where the data you hold on current, past and prospective employees is managed within the boundaries of GDPR protocols.

 question sent in by John.K from Belgium

Q: Who can I email?

To clear the air and any confusion, you can email both B2B (Business to Business) and B2C (Business to Consumer) based on the following parameters:

 B2B (Business to Business) in 5 steps

  1. Make sure the business you are targeting is relevant to your email.
  2. Define your legitimate interest when emailing them.
  3. Allow them to unsubscribe easily and/or to opt-out of future emails.
  4. Keep your database clean and up to date.
  5. Make sure the business email is not a personal name, example:
    • wrong: john@businessname.com (unless you have prior consent)
    • wrong: mary@businessname.com (unless you have prior consent)
    • right: info@businessname.com
    • right: support@businessname.com
    • right: contact@businessname.com
    • right: enquiry@businessname.com
    • right: hr@businessname.com
    • right: marketing@businessname.com
    • right: ceo@businessname.com
    • etc…

 B2C (Business to Consumer) in 5 steps

  1. Don’t pressure or confuse individuals to grant you consent by making it a pre-requisite for signing up to your site and/or service. Keep it simple and let them decide.
  2. Adjust your lead generation and consent forms, permitting the users to opt-in freely, be specific, keep it simple, and easy to understand.
  3. When collecting data for multiple marketing channels (sms, postal mail, email…) give the user the option to pick which channels they wish to receive communications from you. Provide separate options for each channel.
  4. Be clear with your audience should the information you collect from them is likely to be shared with 3rd parties.
  5. Allow them to unsubscribe easily and/or to opt-out of future emails.
question sent in by Nicole.D from Greece

Q: What rights will individuals have under privacy laws such as the GDPR?

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Q: What responsibilities will companies have under the privacy laws such as the GDPR?

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Q: What personal information can I ask for?

As a data subject (that’s how you are referred to), GDPR presents you with 8 rights to which you can make a specific request and be assured that your personal data is not being misused for purposes other than the legitimate purpose for which it was originally provided by you to the entity.

A data subject is referred to as an individual:

♀ ♂ Candidate
♀ ♂ Client
♀ ♂ Commuter
♀ ♂ Consumer
♀ ♂ Contractor
♀ ♂ Creditor
♀ ♂ Customer
♀ ♂ Debtor
♀ ♂ Employee
♀ ♂ End User
♀ ♂ Guest
♀ ♂ Individual
♀ ♂ Job Applicant
♀ ♂ Patron
♀ ♂ Prospect
♀ ♂ Purchaser
♀ ♂ Representative
♀ ♂ Tenant
♀ ♂ Tourist
♀ ♂ Vacationer
♀ ♂ Vendor
♀ ♂ Visitor

A data subject has 8 legal rights of request, including:

1: Right to Object:  The right to object to the processing of ♀ or ♂ personal data.

2: Right to be Forgotten: The right to ask for the deletion of ♀ or ♂ data, also referred to as the “right to erasure”.

3: Right to Access: The right to get access to ♀ or ♂ personal data that is being processed.

4: Right to Withdraw Consent: The right to withdraw a previously given consent for processing of ♀ or ♂ personal data for a purpose.

5: Right to Object to Automated Processing: The right to object to a decision based on automated processing including Machine Learning and Artificial Intelligence of ♀ or ♂ personal data.

6: Right to Rectification: The right to ask for modifications to ♀ or ♂ personal data in case the data subject believes that this personal data is not up to date or accurate.

7: Right to Data Portability: The right to ask for the transfer of ♀ or ♂ personal data in a machine-readable electronic format.

8: Right to Information: The right to ask a company for information about what ♀ or ♂ personal data is being processed and the reasoning for such processing.

This right given to you by GDPR is referred to as DSAR (Data Subject Access Request).

A DSAR can be made by an individual or an individual’s appointed representative. Such requests are made in writing and mailed to the entities registered GDPR Postal address and/or via Email.

Important to note that the violating entity must have a registered address within the EU to receive GDPR mail (irrelevant if the request is sent by post or via email).

question sent in by Angela.S from Greece

Q: What is the process for me to demonstrate that I comply with privacy laws such as the GDPR and how do I notify all my suppliers, customers, employees and stakeholders that I am complaint ?

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Q: What is pseudonymization?

It’s when digitally stored data (information entered via a computer, mobile device, laptop, etc…) is encrypted in such a way where it makes it impossible for unauthorized people to trace it back to an individual.

The 5 key methods used to achieve pseudonymization are:

♒ Encryption (involving the rendering of the original data as unreadable and which cannot be rendered readable without an encryption key)

♒ Tokenization (involving the substitution of sensitive data elements with a non-sensitive elements, that hold no extrinsic or exploitable meaning or value)

♒ Blurring (involving obfuscation just like media outlets rendering the faces of anonymous sources unrecognizable)

♒ Masking (involving the masking of data where it still permits you to identify the data “example a credit card: XXXX XXXX XXXX 1964” without identifying the individual )

♒ Scrambling (involving a combination or obfuscation of alpha/numeric characters)

question sent in by Vincent.X from Sweden

Q: What is Personal Data?

Personal Data is any information relating to an identified or identifiable natural person (otherwise referred to as a ‘data subject’).

An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, identification number, location data, online identifiers or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

Here is an extensive list of Personal Data:

✍ Activity on the site
✍ Age
✍ Arrest records
✍ Bank account
✍ Bankruptcies
✍ Bio-metric identifiers
✍ Birth certificate
✍ Browser
✍ Browsing history (elsewhere online)
✍ Car insurance records
✍ Cell/Mobile phone
✍ Chat history (elsewhere online)
✍ Children’s names
✍ City of birth
✍ Cloud storage files
✍ Contacts list
✍ Cookies
✍ Credit card number
✍ Credit report
✍ Criminal offenses & convictions
✍ Current employer
✍ Current home address
✍ Current income
✍ Current location (physical)
✍ Daily life activities
✍ Date of birth
✍ Debit card number
✍ Device ID / MAC address
✍ Digital fingerprint
✍ Donations to organizations
✍ Driver’s license / state ID
✍ Education history
✍ Email records
✍ Employment history
✍ Event attendance
✍ Eye color
✍ Face photographs
✍ Facial geometry
✍ Family health history
✍ Fingerprints
✍ First name
✍ Friends’ names
✍ Gender
✍ Genetic information
✍ Hair color
✍ Handwriting
✍ Health insurance records
✍ Height
✍ Home phone
✍ Home value
✍ Homeowner status
✍ HR issues & disciplinary actions
✍ Income history
✍ Investment records
✍ IP address
✍ ISP (internet service provider)
✍ Judgements
✍ Language preference
✍ Last name
✍ Length of current residence
✍ Liens
✍ Life insurance records
✍ Likes & ratings
✍ Loan records
✍ Location history (physical)
✍ Maiden name
✍ Marital status
✍ Media preferences
✍ Medical card number
✍ Medical records
✍ Messages on the site
✍ Nationality
✍ Number of people in household
✍ Occupation
✍ Operating system
✍ Other financial statements
✍ Other identifying photographs
✍ Other names used
✍ Pardons
✍ Parents’ names
✍ Passport information
✍ Password
✍ Performance evaluations
✍ Personal email address
✍ Pets & animals
✍ Phone call records
✍ Photo location data
✍ Physical or mental disability
✍ PIN number
✍ Political affiliations & opinions
✍ Political party affiliation
✍ Postal activity
✍ Power of attorney
✍ Prescriptions
✍ Previous addresses
✍ Professional license records
✍ Property records
✍ Racial & ethnic origin
✍ Recreational license records
✍ Reference interviews
✍ Religion & philosophical beliefs
✍ Retina scan
✍ Schools attended
✍ Search history (elsewhere)
✍ Search history on the site
✍ Security question & answer
✍ Sexual orientation
✍ Sexual partners
✍ Shopping & purchase history (elsewhere online)
✍ Shopping & purchase history (offline)
✍ Shopping & purchase history (on the site)
✍ Siblings’ names
✍ Signature
✍ Social media accounts
✍ Social media posts & history
✍ Social security / social insurance number
✍ Spouse name
✍ Surveys (online)
✍ Surveys (offline)
✍ Tax file number
✍ Tax returns
✍ Text message history
✍ Third-party login
✍ Topics of interest
✍ Trade union membership
✍ Username
✍ Vehicle registration records
✍ Veteran status
✍ Video footage
✍ Voice recording
✍ Voice signature
✍ Voter registration records
✍ Website
✍ Weight
✍ Work address
✍ Work email address
✍ Work phone
✍ Writing sample (electronic)

list compiled by TIM BOUCHER
question sent in by Fei Hung from China

Q: What is GDPRs global reach?

The impact of GDPR is global.

GDPR is a legal chapter established by the European Union and affects directly any entity worldwide that that applies, handles, processes, and/or monitors personal data of residents (full-time or temporary including foreign tourists) within the European Union, no matter where in the world this activity is conducted from. Simply put, you cannot hide from it or avoid it.

Currently, over 23,000,000 companies worldwide in 191 countries conduct some form of business activity which involves European Union residents. Chances are you’re one of these companies.

Here are the 3 key questions you need to immediately ask yourself:

  1. Do you have a registered mailing address within the European Union for all your GDPR related matters?
  2. Do you have someone with exceptional GDPR knowledge and data protection experience within the European Union to be your first line of contact regarding GDPR related matters?
  3. Have you taken the first basic steps towards GDPR compliance?

If you answered NO to any one of the 3 questions then we can assist you. GDPR Registrar is designed to provide the platform for entities such as yourself to commit to compliance and to be registered & represented within the European Union as required by law.

For further details CLICK HERE.

question sent in by Theresa.C from Dubai

Q: What is biometrics?

Biometrics is the measurement and statistical analysis of people’s unique physical and behavioral characteristics. The technology is mainly used for identification and access control, or for identifying individuals who are under surveillance.

The basic premise of biometric authentication is that every person can be accurately identified by his or her intrinsic physical or behavioral traits.

Biometric identifiers are divided into 2 categories, Behavioral and Physiological.

♀♂Behavioral characteristics are related to the pattern of behavior of a person, including but not limited to typing rhythm, gait, and voice, otherwise referred to as behaviometrics.

♀♂Physiological characteristics are related to the shape of the body, including but not limited to fingerprint, palm veins, face recognition, DNA, palm print, hand geometry, iris recognition, retina and odor and/or scent.

Examples of biometrics include token-based identification systems, such as a driver’s license or passport, and knowledge-based identification systems, such as a password or personal identification number.

Since biometric identifiers are unique to individuals, they are more reliable in verifying identity than token and knowledge-based methods; however, the collection of biometric identifiers raises privacy concerns about the ultimate use of this information.

question sent in by Marylin.S from Canada

Q: What information can’t I ask for?

You don’t have the right to make a request and gain access to the information of a 3rd party individual, unless you have been properly appointed as the authorized representative of the original individual seeking access to their information.

The entity receiving your request requires:

  1. sufficient evidence on your behalf to verify the identity of the data subject making such a request and
  2. sufficient details on your behalf so it can locate your request.

If the responsible person refuses your Data Subject Access Request on behalf of the entity, they must clearly set out in writing the reasons for the rejection.

If you are not satisfied with the outcome of your request, then you have the right to ask the entity for the details to their independent DPO (Data Protection Officer) to review your case.

question sent in by Frank.A from UK

Q: What if we cannot afford the costs to comply?

One thing people forget, and we wish to make this very clear, especially for small to medium size businesses. GDPR is not designed to put you out of business!!! 

GDPR requires you to DEMONSTRATE that you are committed in working towards being compliant.

Don’t act from a position of fear, that’s the biggest and most costly mistake you’ll make.

Do yourself a favor:

  1. Take a step back.
  2. Take a deep breath.
  3. Take a structured approach towards compliance.

When you register for free with us, we’ll give you your free step-by-step plan of action. CLICK HERE TO REGISTER FOR FREE .

We’re not going to lie to you, once you have gone through the plan, you will most likely become a registered member with us and/or with another quality organization for reasons that will become clear to you.

question sent in by Mario.D from Italy

Q: What does GDPR mean for social media strategies?

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Q: What does GDPR and privacy laws mean for property marketers?

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Q: What do you need to do if you own or manage property?

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Q: What do you do with my information?

We use your information in fulfilling our obligations to you as a member and as permitted to us via GDPR Article 6 “Lawfulness of Processing”, where the processing shall be lawful only if and to the extent that at least one of the following applies:

✍ the data subject has given consent to the processing of his or her personal data for one or more specific purposes;

✍ processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract;

✍ processing is necessary for compliance with a legal obligation to which the controller is subject;

✍ processing is necessary in order to protect the vital interests of the data subject or of another natural person;

✍ processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;

✍ processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child. (shall not apply to processing carried out by public authorities in the performance of their tasks.)

We don’t abuse, take unlawful advantage or compromise your trust when you provide your information to us, and as such:

☑ We don’t share your information with 3rd parties, unless it is required to complete your request. (One example is when you file a complaint against a third party via our platform, we may be required to share your information with relevant 3rd parties to address your DSAR complaint.)

☑ We don’t sell your information to 3rd parties, period!

☑ We don’t ask or gather irrelevant information from you just for the hell of it.

☑ We don’t hold onto your credit-card information and will never ask for your credit card details. (All payments made by you to us will be via Paypal or Stripe gateways or Direct Bank Transfer.)

☑ We don’t make deliberate errors, therefore if you find something on our site not to be right, feel free to tell us and we’ll address it.

☑ We don’t proclaim to be perfect, though perfection is something we continually strive for.

☑ We don’t display your personal name on our site publicly unless you have given us explicit consent.

☑ We don’t share your details with co-workers within our organization unless they have a legitimate interest within their role.

☑ We don’t store your information on physical servers outside of the European Union.

☑ We don’t spam!

☑ We don’t work with entities that do not comply to GDPR Regulations.

question sent in by Elizabeth.B from UK

Q: What do we need to understand about GDPR?

As someone that handles personal data of residents (full-time or temporary including foreign tourists) within the European Union, you need to:

☑ Fully understand on how you use your data.

☑ Make certain that you’re incorporating GDPR into your data management.

☑ Conduct a thorough evaluation of your current & future data requirements.

☑ Assess the capabilities in managing such data.

☑ Be prepared to execute major changes in how you manage your data.

question sent in by David.M from Hong Kong

Q: What do I need to keep in mind about GDPR?

The top 12 key factors to keep in mind about GDPR protocols regrading European Union Residents (EURs) (full-time or temporary including foreign tourists) within the European Union, no matter where in the world this activity is conducted from include:

☑ Handling data on EURs.

☑ Offering goods and/or services to EURs.

☑ Monitoring and/or tracking the activities of EURs.

☑ Conducting any form of business or commercial activities with EURs.

☑ How serious you are about doing the right thing with EURs data.

☑ How you store EURs data.

☑ How you process EURs data.

☑ How you access EURs data.

☑ How you transfer EURs data.

☑ How you disclose EURs data.

☑ How you interact with EURs data.

☑ How you react to an infringement on EURs data.

question sent in by Patricia.Z from Hong Kong

Q: What are the principles of GDPR based on?

The principles are based on entities being responsible in considering what accountability they may or may not need to comply with. This is strictly based on the unique and specific circumstances of their activities and how they utilize the data they receive.

Each entities principles of compliance will differ according to interpretation and circumstances. The core principle is being able to demonstrate that you are committed to GDPR Compliance and are being proactive in achieving this target, whilst being able to demonstrate it when required.

Taking this approach will direct you in the right direction towards compliance.

 question sent in by Frances.R from USA

Q: What are cookies?

Cookies are small pieces of data stored on a user’s device which allow websites to perform specified actions or preferences.

Cookies are divided 5 categories:

☀ Targeted Cookies: Used to deliver multiple types of targeted digital ads. They store your user data and behavioral information, allowing advertising services to target you within specified audience groups according to variables including but not limited to: ✍age ✍gender ✍location ✍personal interests ✍website habits ✍search engine habits ✍social media habits, just to name a few.

☀ Necessary Cookies: Used by a website to deliver you the information and services they offer in a secure and optimized manner. In most cases, you must accept these “necessary cookies” to be able to make use of their online systems.

☀ Functional Cookies: They are essential for a website to work, for example: ✍making sure that you don’t have to keep logging into the website each time you visit a different page ✍keeping track of your shopping cart on the website ✍making sure the online live support maintains contact with you, especially when navigating the site.

☀ Performance Cookies: Used for internal purposes to help the website in providing you with a better user experience. The cookies help the operators of the website to better understand how it’s used by visitors, shoppers and members. From this information they can improve the way the site works and deliver better content to you. One example is when they use an external company such as Google to perform such an analysis via their services. In this instance, they may set third party cookies to enable this to function correctly.

☀ Undefined Cookies: This is something of a hit and miss scenario as undefined cookies can come from a number of factors including your personal settings on your device.

You can always run a check as to what cookies a website uses via online tools such as COOKIE METRIX or COOKIEBOT

question sent in by Mandy.Y from Cyprus

Q: My business collects personal information through electronic platfoms such as text messages. Do I need to comply with privacy laws such as GDPR

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Q: Is photography subject to GDPR regulations?

Yes, photography is subject to the GDPR regulations.

You’ll need to have a privacy policy in place and you’ll need to make sure it’s in line with GDPR.

Make sure you have the privacy policy linked to your online pages, including website/s and social pages.

question sent in by Joshua.H from Germany

Q: Is GDPR just a fad?

Once upon a time there were only 2 things certain in life & now there are 3.

The sooner you come to grips with GDPR, the better of you’ll be in the long run.

  1. Define your policies for GDPR compliance
  2. Define your processes for GDPR compliance.
  3. Define your stakeholders for GDPR compliance.
  4. Discover what data you need to protect and manage.
  5. Control the access to your data.
  6. Centralize your data across your organization.

Following these six steps will place you in good standing with GDPR protocols, setting your path towards a bright future with your audience.

Forget bitcoin, trust is the new currency of the future!

question sent in by Beth.V from UK

Q: If my EU representative is based in the UK will I be compliant after Brexit or do I need to nominate a representative outside the UK

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Q: If I’m just a social network user do I need to comply with privacy laws and what are the consequences if I don’t?

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Q: If I have an Instagram account do I need to comply with data protection privacy laws

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Q: If I have a facebook business page do I need to be GDPR compliant?

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Q: I’m just a sole trader who employs contractors from time to time. Do I need to comply with privacy regulations such as the GDPR?

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Q: I’m a trades person and often take before and after shots of the work I do. Do I need to comply with privacy laws such as the GDPR?

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Q: I’m a marketer who advertises products and services and receives enquiries. Do I need to comply with privacy laws such as the GDPR?

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Q: I’m a consumer, how do I know that my personal information is protected?

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Q: I’m a business that wants to comply and implement data privacy and protection best practice and I don’t know how to do it. Who will help me do this

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Q: I’m a business that buys and sells products and services on Ebay. Do I need to comply with privacy laws such as the GDPR?

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Q: I’m a business in Australia that orders parts and services from Europe. Do I need to comply with privacy laws such as the GDPR ?

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Q: I have a You tube account, Im a you tube user, post videos, music and other information. Do I need to comply with Privacy Regulations such as the GDPR?

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Q: I have a data base of past customers and enquiries. Can I keep this data base on file?

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Q: How will GDPR and other Privacy laws affect Property managers and Agents?

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Q: How long can someone hold onto my data for?

When it’s for contractual reasons, for example you purchased a product, service, made a donation and actions of similar nature, it generally ranges about 6-7 years.

It’s always good to reach out to the entity to clarify this for you. You’ll find that the majority of companies will be more than happy to answer your question. Keep in mind that they have 30 days to respond to you.

If they don’t, then you can file an official complaint via our online form FILE A COMPLAINT. This service is also part of our free membership.

Here is a great infograph from Erik Underwood c/o TechRepublic, with interesting insights into why your data is being collected.

question sent in by Anna.A from Spain

Q: How does someone get fined outside of the EU?

Article 27 of the GDPR is the first line of defense. It requires companies without operations in the EU to appoint an EU representative. If that doesn’t happen, non-EU companies will be perused via local enforcement actions within their country via mutual legal assistance treaties (MLAT), and private prosecutions under similar local laws.

 question sent in by Claire.M from Taiwan

Q: How does GDPR affect social media advertising

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Q: How do I process and file personal information that I receive over Text messages in order to be compliant with privacy laws such as the GDPR

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Q: Does SMS marketing need to comply with privacy laws such as the GDPR?

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Q: Does my Australian business need to be GDPR compliant?

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Q: Do non EU entities have to comply to GDPR?

Yes, Non EU Entities have to comply the moment they apply, handle, process, and/or monitor personal data of residents (full-time or temporary including foreign tourists) within the European Union.

Furthermore, it matters not whether you hold onto the data for 1 minute or 10 years.

 question sent in by John.K from Taiwan

Q: Do I need to train my staff?

The logical answer is yes you do, as they are your controllers and processors of the information you receive. Furthermore it matters not whether you are a small family business or a large organization,

The purpose of a certification is to develop a code-of-conduct for your staff to follow, which in return helps them understand the requirements and actions needed in being compliant.

Richard Branson said it best:  “Customers come second, employees first. It’s a philosophy that brings unexpected benefits to both the company and its clients.”

 question sent in by Konstantinos.M from Greece

Q: Do I have rights under the privacy act when I use social networking sites?

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Q: Do all organization now need to appoint a Data Protection Officer in order to comply with Privacy laws such as the GDPR?

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Q: Can I keep my customers details on file once our transaction has completed?

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Q: Can I get insurance against Data breaches?

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Q: Can I cancel my membership at any time

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Q: Can a Controller or Processor be fined?

The short answer is yes.

In saying that, a monetary fine is only one of the corrective measures included in the GDPR to apply pressure on controllers and processors to comply with the regulation.

Not all violations will result in a monetary fines, and not all fines will be based on the maximum amount, though rest assured it won’t be pocket change either.

A monetary fine is the last step in a long process designed to address the scope of an infringement by a Controller and/or Processor, concurrently assessing on how the organization allowed the infringement to happen in the first place and to monitor what steps have been taken to address the violation and any further violations.

 question sent in by Victoria.F from Germany

Q: As an employee or contractor what rights do I have under privacy laws such as the GDPR?

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Q: As a career working in the aged care, disability and child support sector. Do I need to comply with privacy laws such as the GDPR?

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Q: Are Photographs, videos & audio considered personal data

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GDPA VIDEO CONFERENCING

OVERVIEW

For us at GDPA, providing you a conference platform you can rely on is the most important thing. That means, amongst other things, we are very mindful of the security and privacy aspects that affect our users.

Security and privacy are very broad topics so we are going to try and go through some practical use cases to demonstrate what’s at play.

Fully secure you say… What does this mean exactly?

In many respects meetings are simply private by design.

To begin with, all meeting rooms are ephemeral: they only exist while the meeting is actually taking place.

They get created when the first participant joins and they are destroyed when the last one leaves. If someone joins the same room again, a brand new meeting is created with the same name and there is no connection to any previous meeting that might have been held with the same name.

This is all very important. Some of the systems that let people “pre-create” rooms, have subtle indications that let a potential attacker distinguish reserved from unreserved meetings which then makes the reserved meetings easier to identify and target.

That said, since a name is all that one needs to actually access a room, we have to be really careful about how we choose them. We don’t want others accidentally stumbling into your meetings, just as we want to keep pranksters and snoopers away. Therefore you simply create a unique name for your conference or use our random code generator below. Once created, it’s what you will share with the people you want to participate.

If you start a meeting with the name “Test”, “Demo” or “Family” for example, chances of having some random uninvited people joining are very, very high. How does one pick a good room name then? Our random meeting name generator below is a great start. It offers names that are easy to remember and read out loud on a phone call, and come from a set of over a trillion possible combinations. Picking out one of the auto-generated names is therefore quite safe.

COPY & SHARE YOUR UNIQUE CONFERENCE CODE
https://meet.jit.si/

If entering via Web Browser then share/use the full link: https://meet.jit.si/#########

If entering via GDPA Video Conferencing then share/use the 9 digits: #########